Meeting Facilitation Checklist: Difference between revisions

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== Анонс / напоминания ==
== Announcement / Reminders ==
* '''Дата/время/день недели:'''
* '''Date/time/day of week:'''
* '''Платформа:''' [ССЫЛКА]
* '''Platform:''' [LINK]
* '''Таймзоны:''' UTC / [город1] / [город2]
* '''Timezones:''' UTC / [city1] / [city2]
* '''Повестка:''' сбор пунктов от участников заранее
* '''Agenda:''' collected from participants in advance
* '''Материалы к встрече:'''  
* '''Meeting materials:'''
* '''Напоминания:''' 24ч / 1ч / 15мин
* '''Reminders:''' 24h / 1h / 15min
* '''Резервная платформа:'''  
* '''Backup platform:'''
* '''Запасной текстовый канал''' на случай техсбоя
* '''Backup text channel''' in case of technical failure
* '''Доступ участников проверен:''' да/нет (VPN/блокировки)
* '''Participant access verified:''' yes/no (VPN/blocks)
* '''Лимит участников:'''
== Roles ==
 
== Роли ==
{| class="wikitable"
{| class="wikitable"
! Роль !! Кто
! Role !! Who
|-
|-
| Ведущий (основной) ||
| Facilitator (main) ||
|-
|-
| Ведущий (резерв, на случай отвала основного) ||
| Facilitator (backup, in case main drops) ||
|-
|-
| Логмастер ||
| Logkeeper ||
 
|}
|}
 
== Before start (T-5 min) ==
== До старта (T-5 мин) ==
* [ ] Hardware checked (mic/network/stream)
* [ ] Железо проверено (микро/сеть/трансляция)
* [ ] Facilitator joined first
* [ ] Ведущий зашёл первым
* [ ] 5–10 min off-topic for connection check
* [ ] Офтоп 5–10 мин на проверку связи
== Start of meeting ==
 
* [ ] Hard stop — yes or no, if yes — time
== Старт встречи ==
* [ ] Recording consent explicitly obtained (especially for new/one-time participants)
* [ ] Hard stop — есть или нет, если да — время
* [ ] Communication rules announced, if needed
* [ ] Согласие на запись получено явно (особенно у новых/разовых участников)
* [ ] Review of action items from previous meeting (if recurring)
* [ ] Правила общения объявлены, если требуются.
* [ ] Key agenda points posted on interactive whiteboard (Jitsi Meet whiteboard) — for latecomers, no need to repeat verbally
* [ ] Ревью обязательств с прошлой встречи (если регулярная)
== Meeting type ==
* [ ] Главные пункты повестки вынесены на интерактивную доску (Jitsi Meet whiteboard) — для опоздавших, без повтора вслух
* [ ] Standup
 
* [ ] Problem-solving / brainstorm
== Тип встречи ==
* [ ] Opinion gathering / discussion
* [ ] Планёрка
* [ ] Lecture
* [ ] Решение проблемы / мозговой штурм
'''Timing:''' total ___ min, per stage ___ min.
* [ ] Сбор мнений / дискуссия
== Topics ==
* [ ] Лекция
 
'''Тайминг:''' всего ___ мин, на стадию ___ мин.
 
== Темы ==
{| class="wikitable"
{| class="wikitable"
! # !! Тема !! Начало !! Результат/обязательство !! Ответственный !! Срок
! # !! Topic !! Start time !! Outcome/commitment !! Owner !! Deadline
|-
|-
| 1 || || || || ||
| 1 || || || || ||
|}
|}
 
== Parking lot (unresolved / deferred) ==
== Parking lot (не решено / отложено) ==
*
*
 
== Wrap-up ==
== Финал ==
* [ ] Recording: will it be posted? where? who has access?
* [ ] Запись: выкладывается? куда? кому доступ?
* [ ] Whiteboard text collected
* [ ] Текст с доски забран
* [ ] Minutes: format (who did what/by when) — sent by: ___, deadline: ___
* [ ] Протокол: формат (кто сделал/что/срок) — кто рассылает: ___, дедлайн рассылки: ___

Latest revision as of 02:10, 30 July 2026

Announcement / Reminders

  • Date/time/day of week:
  • Platform: [LINK]
  • Timezones: UTC / [city1] / [city2]
  • Agenda: collected from participants in advance
  • Meeting materials:
  • Reminders: 24h / 1h / 15min
  • Backup platform:
  • Backup text channel in case of technical failure
  • Participant access verified: yes/no (VPN/blocks)

Roles

Role Who
Facilitator (main)
Facilitator (backup, in case main drops)
Logkeeper

Before start (T-5 min)

  • [ ] Hardware checked (mic/network/stream)
  • [ ] Facilitator joined first
  • [ ] 5–10 min off-topic for connection check

Start of meeting

  • [ ] Hard stop — yes or no, if yes — time
  • [ ] Recording consent explicitly obtained (especially for new/one-time participants)
  • [ ] Communication rules announced, if needed
  • [ ] Review of action items from previous meeting (if recurring)
  • [ ] Key agenda points posted on interactive whiteboard (Jitsi Meet whiteboard) — for latecomers, no need to repeat verbally

Meeting type

  • [ ] Standup
  • [ ] Problem-solving / brainstorm
  • [ ] Opinion gathering / discussion
  • [ ] Lecture

Timing: total ___ min, per stage ___ min.

Topics

# Topic Start time Outcome/commitment Owner Deadline
1

Parking lot (unresolved / deferred)

Wrap-up

  • [ ] Recording: will it be posted? where? who has access?
  • [ ] Whiteboard text collected
  • [ ] Minutes: format (who did what/by when) — sent by: ___, deadline: ___
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